Read AI Pricing: Free, Pro and Enterprise Plans (2026)
Nov 9, 202614 min read
Read AI is the AI meeting notetaker, and its plans (Free, Pro, Enterprise and Enterprise+) are priced and capped on its own page, read.ai/pricing, which is worth checking before you wire its summaries into a workflow tool like Activepieces or anything else.
Read AI pricing: every plan, price and limit
Read AI pricing is the set of tiers (Free, Pro, Enterprise and Enterprise+) that set what a team pays for the notetaker and, through each plan's limits on meetings and features, how much it can actually use.
There the cap decides your real cost more than the monthly fee does.
The plan table, checked 9 November 2026
Before you buy, read the live page, because prices and limits change. The table below shows what to look for on each plan.
| Plan | What to check on the pricing page |
|---|---|
| Free | The meeting or storage cap, and how far back your history goes |
| Pro | Whether the cap is lifted or only raised, and the monthly versus annual price per seat |
| Enterprise | Seat minimums, and which admin and security features start here |
| Enterprise+ | What it adds over Enterprise besides a higher limit |
Compare each cap with a normal month for your team, not a quiet one.
What the free plan does and does not include
If you want to see whether the summaries suit you, the free plan's a fair way to find out.
It's a poor place to run a team, because a cap on meetings or stored recordings usually bites in the busiest week. Read the Free row for three things:
- How many meetings it covers
- How long recordings are kept
- Which features are held back for paid plans
If the limits are close to your usual load, assume you'll hit them.
Before you start the clock, read the trial terms on the pricing page. Three questions matter most:
- Whether a card is required
- Which plan the trial gives you
- What your account becomes when it ends
A trial that drops you to the free plan with your old recordings out of reach is a different bargain from one that keeps them.
Once you know the limits, the next step is measuring your own usage against them.
If you are running this arithmetic for your own team, see what the same workload costs on Activepieces.
Summary failure at plan limits
At 10:02 on a Tuesday, a five-person consulting team found out it had never checked its usage against the free plan's limits. The notetaker stopped producing full reports partway through a client call.
This is an illustrative scenario, not a real firm, but every piece of it follows from how published plan limits work.
Picture the team. They signed up for Read AI, the meeting notetaker, on the free plan because it cost nothing and worked well.
For a few weeks it did. Every call came back with a summary, action items and a transcript, and nobody looked at how much of the plan they were using, because nothing suggested they needed to.
Then the month's allowance ran out. The Tuesday call wasn't the first one affected, just the first anyone noticed.
Several earlier calls had come back thinner than usual, and people had assumed a glitch. This one was a client's project review, and what the team got afterwards was a partial record with the decisions missing.
Here's what that cost, and none of it showed up on an invoice:
- Two people spent most of an afternoon rebuilding the call from memory and half-finished notes, then checking it against the client's own recollection.
- The thin reports from the earlier meetings had to be revisited too, because nobody could say which ones were complete.
- The follow-up went out a day late, and the client noticed.
The team didn't lose money to a high price. They lost it to a limit they never read, and the fix would have taken ten minutes: count your calls, then compare the count to the published numbers.
Missed meetings versus plan value
At $23.23 an hour of manual note-taking, even the pricier paid tiers pay back in a few dozen team hours a year. Here's the arithmetic for five seats at about 25 meetings a week, where the cost in hours is what matters.
Five seats on the free plan: the cost nobody invoices
On the invoice the free plan costs $0, and the bill arrives as labour, which makes it the most expensive option. When a meeting goes unrecorded, someone writes the notes by hand or the decision is lost.
On the invoice the free plan costs $0, and the bill arrives as labour, which makes it the most expensive option.
At $23.23 an hour, a single person losing one hour a week to note-taking costs about $1,208 a year, which is more than the Pro plan for the entire team, so the upgrade pays for itself in one person's time alone.
Five seats on the lowest paid plan, monthly versus annual
On Read AI's pricing page, Pro for five users runs $900 a year billed annually and $1,185 billed monthly. That works out to $180 versus $237 per seat per year, so paying monthly adds $285 for the team.
That $285 is about 12 hours of manual note-taking, and you're spending it only to keep the option of leaving.
The point where the next plan up pays for itself
Enterprise for the same five users runs $1,350 a year on annual billing and $1,785 on monthly billing, or $270 versus $357 per seat, recovered the moment one person stops taking notes by hand.
$450 a year, or about 19 hours across the team, is what moving from Pro to Enterprise on annual billing adds.
If the team is hitting Pro's published limits, losing meetings or working around them, that's the point where the upgrade pays for itself.
Take the annual price of the plan you need and divide it by $23.23. That number is how many hours of note-taking the plan must save before it breaks even.
Worth checking against a plan that does not meter every step: one credit covers a whole run on Activepieces.
Five plan limits teams hit
Only if the plan also covers the meetings does its price cover the break-even hours, and Read AI's limits decide that. Five of them, each set out on Read AI's pricing page or help docs, are what a small team tends to hit:
- Billing is per seat, so the monthly cost grows with every person you add (pricing page).
- The Free plan caps you at 5 meetings a month, so the sixth meeting simply goes unrecorded (pricing page).
- Features are gated by plan, so the summary you saw in a demo may not be on the plan you bought (pricing page).
- Retention differs by plan, so older meetings may not be there when you go looking (help docs).
- Admin and integration features are reserved for higher plans, so team-wide control costs more than team-wide recording (pricing page).
A seat is one paid person. Five people who only read notes may not need five seats, but five people who each run their own meetings do, so you need seats for concurrent users, not just headcount.
Count the people who host calls, not the people on the team.
Feature and storage gates by plan
Uploads are the clearest example. Pro includes 100 minutes per month of file uploads, and Enterprise includes 200. That's under two hours of recordings on Pro, so a team that uploads a few long interviews a month will use it up fast.
Enterprise gives you a little over three hours, which is still a ceiling, not a free pass.
On Free, the 5-meeting cap works the same way: a team with weekly calls across three clients runs out before the month does, so even modest operational patterns exceed the tier immediately.
Read AI integrations and admin controls by plan
When you need the connections that make notes useful, such as sending them to your other work tools, or the controls that let one person manage everyone's settings, expect them on higher plans.
If you need them, price the higher plan from the start. Finding out in the middle of a project costs you the notes you didn't capture.
If the connection you need is only a summary landing in Slack, a CRM or a task tracker, Activepieces bills 1 credit per flow run however many steps sit inside it, so a ten-step flow costs the same as the two-step shortcut it replaced.
That matters because the sound way to build it is in small, separate steps (fetch the summary, split out the action items, one step per destination), and none of those steps adds to the bill.
Zapier charges per task and Make per module, so on their pricing pages the same flow gets dearer with every step you add, while Activepieces' free tier gives you 1,000 credits a month with unlimited flows.
Add up your hosts, your meetings and your uploads, then compare them with these limits.
Read AI against Fathom, Otter.AI and Fireflies.AI
Which of the four is cheapest for you depends on which limit your team hits first.
I can't name a winner without a price read off each vendor's pricing page on the day you buy. Prices and caps on these products change often, so a figure printed here would be stale before you used it.
Doing nothing is the expensive choice: a plan picked from the headline price can stop recording in the middle of a client call.
For each vendor, the table below shows what to pull from its own pricing page and where the cost tends to hide. Fill in your own numbers from those pages, then hold them against the totals you just added up.
| Product | Free-plan limit | Entry paid price per seat per month, billed annually | Transcript or storage cap | Integrations | Check date |
|---|---|---|---|---|---|
| Read AI | Read the monthly meeting or report allowance | Read the annual-billing price, not the monthly one | Read how long recordings are kept and how many can be stored | Read which calendar, chat and CRM connections the entry plan includes | The day you open the page |
| Fathom | Read the free-plan allowance for recordings and summaries | Read the annual-billing price, not the monthly one | Read any cap on storage or transcript history | Read which connections need a paid plan | The day you open the page |
| Otter.ai | Read the monthly minutes allowance and the per-meeting length cap | Read the annual-billing price, not the monthly one | Read any cap on imported audio files | Read which calendar and chat connections the entry plan includes | The day you open the page |
| Fireflies.ai | Read the free-plan storage and AI summary allowance | Read the annual-billing price, not the monthly one | Read the storage limit per seat | Read which connections sit behind higher tiers | The day you open the page |
Two things follow from this. Compare annual prices with annual prices, because a monthly-billed price beside an annual one makes a product look dearer than it's.
And read the free-plan limit first: if your team's usage already passes it, the free plan is a trial, and the entry paid price is what you'll actually pay.
Plan selection and quarterly checks
Pick the plan by counting your weekly meetings and your seats against the limits Read AI publishes, then recheck every quarter. That way you pay the price you planned for, not the one a missed meeting forces on you.
When a meeting you needed goes unrecorded, you find the limit, and that's the worst time to be choosing a plan. Skipping the count costs more than doing it.
It takes a few minutes to run the list below, and it tells you whether your current plan still fits. If any step shows you near or over a limit, that's your signal to move up before the next missed meeting.
- Count last week's meetings, including the short ones nobody remembers.
- Count the seats: everyone on the team who joins calls and expects a summary.
- Compare both counts to the limits on your plan's published page. Read them as written, not as you remember them.
- Check which days had no recorded meeting. A gap can be a quiet day, or a limit quietly cutting you off.
- Note the date of your next quarterly review so the plan gets looked at on schedule.
Routing Read AI summaries with Activepieces
This part is optional. Activepieces can carry out a small chain of steps for you without anyone clicking, and it connects to 747 integrations, so a Read AI summary has somewhere to go whatever your team already uses.
You can use it to send each Read AI summary to Slack, your customer database, or your task tracker, so notes land where the team already works.
It can also help with step four. A workflow can watch for a day when no summary arrived and flag it, so you see the gap before Monday.
Be clear about what it doesn't do. It changes nothing about your Read AI limits. Routing summaries somewhere else doesn't give you more meetings or more seats, so the plan decision stays exactly where the checklist puts it.
Frequently asked questions
Because the plan limit still decides your real cost, the questions left are the ones only Read AI's own pricing page can settle. Four of them stay open here, and the list shows what to verify and where before you commit a card.
- Free trial terms: confirm on the pricing page whether paid plans are offered on trial and for how long.
- What happens past the free meeting cap: the pricing page states what stops working, so read it before your busiest week.
- Switching billing mid-year: check how a change from monthly to annual is handled before you switch.
- The minimum seat rule: look for any minimum number of seats on the team plans before you price a small team.
All four are answered on Read AI's pricing page, so that page, not this one, is the final word.
Free plan and trial
Is Read AI free to use? Yes, Read AI has a free plan, but it limits how much you can do with it. Plan on the limit, not the price, as the thing you'll run into first, since it decides when free stops being enough.
Does Read AI offer a free trial of paid plans? I haven't confirmed trial terms, so don't assume one exists. Check the pricing page before you enter payment details, because a trial that converts automatically costs you if you forget it.
Billing and seats
Can I switch from monthly to annual billing? I couldn't confirm how Read AI handles a mid-year change, so treat it as unverified. Look at the billing terms first. Paying yearly only saves money if you have already matched the plan to your real usage.
Does Read AI charge per user or per meeting? Paid plans are priced per user, while the free plan is capped on meetings.
A small team should count seats and meetings both, because adding a person raises the bill and a busy month can exhaust a limit.
Discounts
Is there a discount for nonprofits or education? I found nothing confirmed, so I won't promise one. Ask Read AI's sales team directly, and do it before you buy, since a discount is rarely applied after the fact.
Related reading
References
Running the numbers
See what the same workload costs here.
Free forever plan, and every paid plan self-hosts at no extra cost.
See pricing Talk to sales
