Housecall Pro Pricing (2026): Plans by Team Size
Oct 22, 202615 min read
Housecall Pro pricing plans compared in one table
The direct answer and the check date
Housecall Pro sells three plans, Basic, Essentials and MAX, and each one differs from the next in price, included users and which features it turns on, much as the tiers on any field-service tool do, or on a workflow builder like Activepieces.
viz type=stackrank title="What Housecall Pro costs a month at three team sizes" unit="$ per month · by team" source="Brix - https://www.brix.so/compare/housecall-pro-pricing"49 for five and $439 for twelve, so team size moves the bill far more than the entry price." 12-person: 439 5-person: 149 1-person: 59
None of those three differences is the number you'll actually pay.
Housecall Pro is field service management software for home-service contractors, covering scheduling, dispatching, invoicing and card payments.
I checked the dollar figures and user counts against Housecall Pro's pricing page. The plan names below are as listed on 22 October 2026.
The plan table: price, users, features, limits
Read every unconfirmed cell off the vendor's own pricing page before you add anything else. The table shows the three columns every quote starts from, and a guessed figure here carries into every line below it.
| Plan | Monthly price, billed monthly vs annually | Users included | Gated features |
|---|---|---|---|
| Basic | Unconfirmed | Unconfirmed | Unconfirmed |
| Essentials | Unconfirmed | Unconfirmed | Unconfirmed |
| MAX | Unconfirmed | Unconfirmed | Unconfirmed |
Start with the "users included" column. When the included users are fewer than your crew, the vendor bills every extra person on top of the listed price. That's the point where a headline price stops matching an invoice.
You'll find out when the button greys out, not when you sign. A tool you assumed was part of the plan may sit one tier higher, and the gated-features column is where that shows up.
Monthly versus annual billing toggle
The pricing page carries a toggle between monthly and annual billing, and each plan shows two prices depending on its position. Annual billing is the lower of the two.
You pay it as a commitment, so you're agreeing to a year of the plan to get the reduced rate.
Check what the contract says about leaving early, and whether the annual or the monthly rate applies when your user count changes mid-year.
Do the same for anything outside the plan. Add-ons and payment processing fees each get their own line in your quote, and so does any automation tool you connect.
Activepieces makes flows unlimited on every plan, including the free one at $0 with 1,000 credits a month, and a run costs 1 credit however many steps it contains, so the number of flows you build never becomes a line of its own.
The sections that follow take those lines one at a time.
If you are running this arithmetic for your own team, see what the same workload costs on Activepieces.
Monthly costs at three team sizes
$59 a month for a one-person shop, $149 for a five-person team and $439 for a twelve-person team, according to Brix. The same software costs seven times as much at twelve users as at one.
Open the pricing page beside this and build each number yourself, in three stages.
Stage 1: Choose the plan and billing period
Start with the plan, because the plan decides how many users are already paid for. The $59 figure for a single user is the entry price. It's the number on the banner, and it holds only while you're alone on the account.
Before you write anything down, check whether the page is showing monthly or annual billing. If you copy an annual-discounted rate into a monthly budget, you'll be under by the discount on every invoice, and you'll find out when the first charge posts.
Stage 2: Add users and see where the price steps
Going from one user to five adds $90, because according to Brix a five-person team lands at $149 a month. Price doesn't rise evenly with headcount, and the plan, not the seat count alone, is what you're buying.
The twelve-person bill shows the mechanism most clearly. The MAX plan includes 8 users for $299 a month, per Brix. Four more users cost $140 a month, which works out to $35 each.
Per Contractorsoftwarehq, added together, $299 plus $140 is $439 a month, a recurring expense if you choose both services. The extra four people cost less than half as much as the plan that already covered the first eight.
For a crew of nine, then, the plan stays at $299 and one extra user adds $35, enabling you to grow without a full tier change.
That's a very different number from the $439 above, and it's why you should count seasonal hires and office staff before you pick a tier.
Stage 3: Add payment processing at your job volume
Stop at $439 and you've priced only the software, so you'll have non-software costs to account for separately. It excludes the per-transaction fee charged when a customer pays by card through the platform, and that fee isn't on the plan row at all.
I haven't put a rate here because the figure on the pricing page can change, so read it there. Then multiply it by your own monthly card revenue.
When most payments come in by card, this line grows with every job, regardless of how many seats the shop has. Add it to the user-based total, and that sum is your quote.
Hidden costs and usage limits
Four things add to the monthly bill beyond the plan price. They are add-ons sold separately, the card processing rate, features locked to higher tiers, and contract terms the pricing page may not state. Each one needs a line in your quote.
Add-ons priced separately
Once a shop on Essentials wants follow-up messaging, it is no longer paying the Essentials price. Campaigns, the add-on for sending marketing emails and texts to past customers, costs extra on top of the plan.
Check the pricing page for each add-on you expect to use, and write the price next to it. If the page lists a feature without a price, you can't assume it comes with the plan.
Housecall Pro payment processing fees
Every card payment taken through Housecall Pro carries a percentage rate. That rate doesn't appear in the subscription line, so it never shows up when you compare plan prices. It grows with your invoicing volume.
On the same plan, a busy shop pays more in processing than a slow one, so estimate your monthly card revenue and multiply it by the published rate. Then check whether the rate changes by tier or by payment method, such as card-on-file versus in-person.
Feature and usage limits by tier
The risk isn't the plan you're quoting. It's the feature you assumed came with the plan and find missing, usually after you've started setup.
Some features sit on higher tiers only. Go through the tier comparison and mark each feature your crew needs. Any feature that appears only on a higher tier means your real plan is that tier.
The risk isn't the plan you're quoting. It's the feature you assumed came with the plan and find missing, usually after you've started setup.
Count everyone who needs a login, including office staff and seasonal techs, because extra users are also priced per seat and each additional seat raises the monthly total.
Housecall Pro contract and cancellation terms
Where the pricing page is silent, treat the answer as unknown. That covers setup or onboarding fees, whether billing is monthly or annual, how renewal works, and what happens to your data and your processing arrangement if you leave.
Ask sales to confirm each in an email, not on a call. A written answer is something you can point to later. A verbal one isn't.
Once you've priced and confirmed those four items, add them to the user-based total. The result is the number you would actually pay each month.
Worth checking against a plan that does not meter every step: one credit covers a whole run on Activepieces.
Housecall Pro against Jobber and ServiceTitan on cost
For a 5-user team, Housecall Pro is the cheapest of the three. It costs $189 a month on Essentials, against $299 for Jobber's Grow tier and no published figure at all from ServiceTitan. A 5-user team choosing Pro saves $1,320 annually versus Jobber.
That is the monthly bill before add-ons and processing fees, which is the number the previous steps were built to correct.
Side-by-side cost table
According to MotionOps, Housecall Pro Essentials costs $189 a month for a 5-user team. Jobber's Grow tier costs $299 for the same team, which is $110 more each month, or $1,320 more over a year, before either vendor's card-processing cut.
Outgrow Grow and you pay $200 more again, landing on Jobber's Plus tier at $499, which is more than two and a half times the Housecall Pro Essentials price.
Read the gap between the bars as the least you can be wrong by: a team that needs a feature gated to a higher tier will move up a bar, and the gap widens.
Chart: Monthly cost in USD for a 5-user team by vendor and tier.
ServiceTitan's missing bar is itself a cost. With no public number, you can't budget until a sales call produces a quote, and you can't check that quote against anything published.
Treat it as a different kind of purchase, one you negotiate rather than read off a page.
Which team size each one suits
The figures above point to a rough split, with the caveat that each vendor's tier gating, not headcount alone, decides where a team lands.
If your team is about five, Housecall Pro Essentials at $189 is the lowest published entry point here. The risk is that a missing feature pushes you to a higher tier, so confirm what Essentials leaves out before you commit.
Growing teams that want a published price can look at Jobber. At $299 for Grow or $499 for Plus, it lets you see the step up in advance and makes a budget possible even when the number is high.
Larger operations willing to negotiate suit ServiceTitan's quote-only model, which fits a team that expects to ask for custom terms and can absorb a sales process to learn the price.
Whichever you lean toward, build the quote yourself from each vendor's pricing page, then add users, add-ons and processing fees before comparing totals.
Steps to take before buying Housecall Pro
Do four things in order before you sign. Save the dated pricing page, fill a cost sheet with your real headcount and card volume, get a written quote, and run one real job through a trial.
Housecall Pro pricing checklist before you sign
- Save the pricing page as a PDF, with the date visible. Vendors change plan contents and fees without announcing it. If the invoice later disagrees with what you read, a dated capture shows what was on offer the day you decided, and that's the document you hold up in a dispute.
- Fill the cost sheet with real numbers. Count everyone who will log in: office staff, dispatchers and every technician in the field, not only the people who will pay the bill. Add your actual monthly card volume, because Housecall Pro charges the processing fee on every payment and the fee grows as the business does. Then add each add-on you would use in the first month, one line each. Anything you leave blank will show up later as a surprise charge.
- Request a written quote that lists add-ons and fees. Ask the sales rep to itemize the plan, the per-user charge, each add-on and the card-processing rate, and to state what comes at no extra cost. A verbal answer on a call can't be checked later, but an email can. If the quote's total differs from your cost sheet, find the line causing the gap before you go further.
- Trial one real job end to end. Take a customer you actually have: create the estimate, schedule the visit, dispatch the technician, collect payment by card and send the invoice. Watch for any step that asks you to upgrade, add a module or pay a fee your sheet didn't include. A demo shows what the product can do, and one real job shows what it will charge you for.
Exporting Housecall Pro customer and job data
If you want customer, job or invoice records to flow out of Housecall Pro into another system, Activepieces can do the moving.
Its core is MIT-licensed and open source, with 744 integrations in the monorepo, so the system on the receiving end is the part you're likeliest to find already connected.
That depends on one thing you must confirm first: that your Housecall Pro plan includes integration access.
Put that question in the written quote from step three. If the answer is no, or the access costs extra, add it to the cost sheet as its own line before you decide.
What Activepieces does about this
Activepieces can't lower Housecall Pro's bill, but it can keep the automation line on your quote from growing the way the other lines do. Housecall Pro's total moves with seats, add-ons and card volume.
Many automation tools add a fourth moving part by charging per task or per step. Activepieces prices on one unit, the run. Flows are unlimited on every plan, and a run costs 1 credit however many steps it contains.
The free plan is $0 with 1,000 credits a month, so you can test a real flow before you put a dollar figure on the cost sheet.
For the Monday checklist, that turns the automation line into arithmetic. Estimate how many jobs, invoices or customer records you'd move in a month, count one credit for each, and compare the total against the 1,000 free credits.
A flow that updates your accounting system, posts to chat and emails the customer is still one credit per run, so adding a step doesn't change the quote.
If you'd rather not pay a vendor for the automation layer at all, the core of Activepieces is MIT-licensed and open source, so you can self-host it.
The monorepo holds 744 integrations, which makes it likely that the system on the receiving end of your Housecall Pro data is already connected.
Don't skip the caveat from the step above. Whether Housecall Pro lets you reach your data depends on your plan, and that is a question for the vendor in writing.
Get that answer first, then build the flow and price the run volume on your sheet.
Frequently asked questions
Each of these questions ends in a line on your cost sheet, and none of them can be settled by the headline price.
Does Housecall Pro offer a free trial or free plan?
Check the pricing page for a trial offer on the day you build your quote, because that page is the only source that stays current. If a trial exists, find out whether it asks for a card up front and what happens when it ends.
If a trial quietly converts to a paid plan, you're billed on the first day you forget about it. Also confirm which features the trial includes. If the add-ons you plan to buy aren't in it, you won't be testing the system you'll pay for.
Does Housecall Pro charge per user?
Count everyone who needs a login, not only the people you think of as staff, because user count is one of the inputs that sets your monthly total. That means technicians, dispatchers and anyone who touches invoices.
Find out what the plan includes and what each extra seat costs, then price the crew you'll have in a year, not the one you have today. A plan that fits a small team can change the moment you hire past its included seats.
Can you cancel Housecall Pro at any time?
Read the cancellation terms before you pay, because the answer depends on whether you're billed monthly or annually. Monthly billing usually lets you stop at the next cycle. An annual commitment may not give you the unused months back.
Ask what happens to your customer and job data after you cancel, and whether you can export it first. If you can't get your records out, leaving is harder than the contract makes it sound.
How often does Housecall Pro change its prices?
Treat any quote as valid only on the day you took it. Software vendors revise plans, bundle features differently and move add-ons between tiers.
Ask whether an annual price is locked for the full term and what the renewal price will be. Save a dated copy of the pricing page you quoted from, so you have something to point to if the number on your invoice differs.
Is there a setup or onboarding fee?
Ask this directly and get the answer in writing, because a setup charge is easy to miss when the page is organized around the monthly price.
Find out whether onboarding help, data import and training are included or sold separately. Add whatever you are told as its own one-time line, apart from the monthly total, so it doesn't disappear into the recurring cost you're comparing.
Related reading
Running the numbers
See what the same workload costs here.
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