Automation software

9 Free Workflow Software for Productivity in 2025

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Sometimes it feels like there aren’t enough hours in the day to get everything done. In business, tasks range from signing up a new customer to sending out emails, and they all involve a sequence of steps.

Workflow software helps you automate those steps in the right order without mistakes, so you can focus on the most important parts of running your business.

In this post, we will analyze some of the best free workflow software tools you can find this year.

9 Free Workflow Software for Productivity in 2025

1. Activepieces

Activepieces

Activepieces is a free workflow software designed to automate repetitive tasks and connect all your applications with no coding required. Imagine you have a series of steps you consistently perform across different tools, like receiving an email, extracting specific information, updating a spreadsheet, and then sending a notification to your team. Activepieces lets you build an automated sequence for these multi-step processes, ensuring they execute without manual intervention.

What makes Activepieces great?

  • Open Source: Activepieces is open source, so its code is publicly accessible. A community of developers contribute, inspect, and enhance the software regularly. It is also available to embed in your software (This is a paid feature)
  • No-Code Automation: Non-technical users can build complex workflows using a simple drag-and-drop interface. You can visually connect various apps known as “pieces” (actions or integrations) to create a logical flow for your tasks.
  • Extensive Integrations: Activepieces offers over 300 integrations with popular applications and services, allowing it to act as a central hub for seamless data transfer across your digital ecosystem.
  • AI-Powered Capabilities: Activepieces includes native AI pieces steps for intelligent dynamic workflows such as content generation, data analysis, or conditional logic based on AI insights. These native AI pieces enable you include these AI abilities in your workflows without an API key.
  • MCP Server for AI Assistants: Activepieces also built the largest open-source MCP serve, letting you connect your workflows to AI assistants like Claude Cursor and Windsurf. Your AI assistants can then execute tasks for you via natural language prompts.

2. Asana

Asana is a popular free workflow tool for staying on top of projects and daily tasks. It helps teams know what they need to do when tasks are due and how everything fits together.

Free Plan (Personal)

Asana’s free plan, known as the Personal plan, includes the following features:

  • Collaborate with up to 10 teammates
  • Unlimited tasks
  • Unlimited projects
  • Unlimited messages within the workspace
  • Unlimited activity logs tracking changes and updates
  • Unlimited file storage with a maximum of 100 MB per file
  • Access to three types of project views:
    • List view
    • Board (Kanban) view
    • Calendar view
  • Assign tasks to users, set due dates, create subtasks
  • Basic project overview and briefing features
  • Access via iOS and Android apps for task management on the go

3. ClickUp

ClickUp provides a digital workspace for tasks documents goals and team chat all in one spot. Its free plan offers powerful workflow management and productivity features.

ClickUp’s free plan include the following

  • Unlimited users/members can be added at no cost
  • Unlimited tasks
  • 100MB of file storage
  • Up to 5 Spaces to organize projects and workflows
  • Up to 60-100 custom field uses (varies slightly by source)
  • Essential views, including List, Kanban board, and Calendar
  • Up to 3 collaborative whiteboards
  • Collaborative Docs for note-taking, wikis, and templates
  • Limited time-tracking tools included
  • 1 form included
  • Two-factor authentication for all users
  • Assign tasks, set due dates, create subtasks, and use custom fields
  • Ability to collaborate with unlimited users without additional cost
  • No advanced user permission controls (all users generally have similar access)

4. Trello

If you love sticky notes or whiteboard, Trello’s visual interface will feel familiar. It makes task management simple and clear.

Trello’s free plan includes:

  • Unlimited cards and lists
  • Up to 10 boards per workspace
  • Unlimited users (members) across boards
  • 1 Power-Up (integration) per board (recent updates allow unlimited Power-Ups on the free plan)
  • 10MB file attachment limit per file
  • Basic task management features like due dates and assignees
  • Mobile and desktop apps for iOS, Android, Windows, and macOS

5. monday.com

Monday.com is a highly customizable tool for project tasks and team communication via visual boards. Its free tier is limited but ideal for very small teams.

Monday.com free features include:

  • Number of Users: Up to 2 users only
  • Up to 3 boards
  • Up to 1,000 items (tasks, projects, etc.)
  • Unlimited docs for collaboration and note-taking
  • 500 MB file storage
  • 1 week of activity log history
  • Kanban view available; no timeline, calendar, or Gantt views
  • Can create unlimited dashboards, but each dashboard can only connect to 1 board
  • Access to over 20 basic column types; excludes advanced columns like Formula, Time Tracking, Progress Tracking, and Files columns
  • Basic collaboration features including updates section, shareable forms, and customizable notifications

6. Notion

Notion lets you create private wiki databases and project plans, making it a versatile free productivity tool.

Notion's free plan includes the following:

  • Create as many pages and content blocks (text, images, lists, videos, etc.) as you want for personal use.
  • Share your workspace or pages with up to 10 guests.
  • Access your workspace seamlessly on desktop, mobile, and web.
  • See basic activity and usage stats on your pages.
  • Limited to 5 MB per file.
  • Restore versions up to 7 days in the past.
  • Commenting, tagging, and setting page permissions are available.
  • 1 synced database for team use.

7. Google Workspace Free

Google Workspace offers a connected toolbox of productivity apps you probably use every day. If you use Google Chrome, it automatically comes with a workspace

Included Apps

  • Gmail for email
  • Docs for document editing
  • Drive for cloud storage with 15 GB shared across Gmail Drive and Photos
  • Calendar for appointments and events
  • Meet for video calls

One of the coolest things about Google Workspace is that you can collaborate in real-time. You and your teammates can all be typing in the same Google Doc or Sheet at the same time, and you'll see each other's changes happen instantly. No need to send files back and forth and lose track of versions

8. Evernote

Evernote is perfect for capturing ideas and information from anywhere. Its web clipper lets you save entire pages or snippets directly into your notes.

What You Get in Evernote Free Plan

  • Notes and Notebooks:
  • Create up to 50 notes
  • Create 1 notebook
  • Sync across 1 device only (desktop, mobile, or web)
  • 60 MB of monthly upload limit
  • Maximum note size of 200 MB
  • Basic task management with due dates and reminders
  • Share notes and notebooks with others
  • Basic search functionality within notes
  • Access to the note history and the ability to restore previous versions of notes
  • Web Clipper: Save articles, images, and web content directly into Evernote
  • Access to Core Features: Tasks, Calendar, Home dashboard, and other essential tools

**9. Slack

Slack replaces messy email threads with organized channels for team communication.

What You Get in Slack Free Plan

  • Unlimited users can join your workspace
  • Access to the most recent 90 days of messages and files; older messages are not accessible
  • Create and participate in channels for group discussions
  • Unlimited one-on-one direct messages
  • Voice and Video Calls: 1:1 voice and video calls only (no group calls)
  • One-on-one only (no group huddles)
  • Slack Canvases are available in channels and direct messages
  • Ability to send audio and video clips
  • Data encryption at rest and in transit, two-factor authentication

Connecting Your Free Workflow Tools Together

Each tool above works well on its own for making daily work smoother, but Activepieces can bring them all together. For example, when you complete a task in Asana, Activepieces can update a Google Sheet and notify your team in Slack automatically.

With support for over 300 apps, you can build multi-app workflows that run on their own for a smooth, automated experience.

Create a free account here: https://www.activepieces.com/