Boomi vs Workato vs Activepieces: Updated Comparison in 2025
Boomi and Workato often dominate conversations about the integration platform as a service (iPaaS) market. The Workato vs Boomi debate highlights two giants that connect disparate systems and support workflow automation.
Yet both come with steep costs, long setups, and limits that push teams to search for faster options.
Nowadays, more users are using Activepieces to automate processes. It comes with a user-friendly interface and low-code flows that fit small businesses and enterprises alike. Companies use it to improve efficiency while avoiding the overhead of legacy vendors.
In this article, you'll see how Boomi, Workato, and Activepieces compare across features, pricing, and integrations.
Try Activepieces today and see how far your team can go!
What Is Boomi?
Boomi began as one of the earliest iPaaS platforms to help companies link apps and move data between them. Teams use it to handle integration challenges, keep data flow steady, and push digital transformation forward.
Its core capabilities cover a lot: Boomi Integration with pre-built connectors, a Master Data Hub for master data management, and API management to create and govern APIs. There are B2B and EDI tools, workflow automation through Boomi Flow, and AI that suggests faster ways to map and set up integrations, too.
"Atoms," which are its runtime engines, let you choose cloud, on-prem, or hybrid cloud deployments. It even supports reverse ETL, so data from warehouses flows back into CRMs or marketing tools.
Many departments use the Boomi:
- IT connects disparate systems and resolves complex integrations.
- Finance automates reporting.
- HR keeps employee records aligned.
- Sales and marketing sync campaigns and CRMs.
What Is Workato?
Workato is a cloud-based integration and automation platform that many companies use to link apps and run business processes with less manual effort. IT teams and non-technical staff who need results without heavy coding often use it.
The platform runs on "recipes," which are automated workflows triggered by events like a new lead in Salesforce or a message in Slack. These recipes update records, send alerts, or connect across systems, and you can customize them through pre-built connectors or build with the SDK.
Beyond recipes, Workato stands out in:
- API management
- B2B/EDI support
- Data mapping
Other supported features include real-time sync and error handling to keep tasks automatically updated.
You can further use bots for Slack and Microsoft Teams to trigger automations directly from chat. AI adds another layer through Recipe IQ, a tool that suggests steps to speed up recipe creation and help you expand automation across departments.
What Is Activepieces?
Activepieces is an open-source automation platform for secure workflows.
Flows start with a trigger, like a new form submission or an added row in a spreadsheet, and continue with steps that can send messages, update records, or connect with AI models. Each flow runs visually, so even for non-technical users who want deeper customization, the design remains simple.
The user-friendly interface is part of why many engineers and non-technical staff prefer Activepieces. And as of now, there are 425 ready-made "pieces" for CRM, payments, spreadsheets, and AI providers. Developers can also extend the library with new pieces written in TypeScript.
Companies often compare automation vendors to find the best integration platform for small business needs and enterprise projects. Activepieces covers both ends. A local shop can run marketing and sales automations, while a global team can self-host and handle large-scale deployments with strict data rules.
By mixing AI agents, role-based access, and human-in-loop options, Activepieces goes beyond simple workflows. It positions itself as the single platform for anyone who wants control over data and automation without being locked into closed systems.
Try Activepieces today and feel the difference in your workflow!
Feature Comparison: Boomi vs Workato vs Activepieces
Boomi, Workato, and Activepieces approach data and automation differently. Each helps teams optimize processes, but in distinct ways.
Connector and Integration Capabilities
Boomi
Boomi connects apps, databases, and trading partners through a mix of pre-built integrations and custom connectors. Companies use it to integrate systems in the cloud and on-prem. The catalog includes:
- Salesforce
- NetSuite
- SAP
- Oracle
- AWS
It provides mapping, data transformation, and orchestration inside a single canvas. AI suggestions help speed up setup by pointing out likely matches between fields. The "Master Data Hub" acts as a control point for data sources, so records like customer details stay consistent across platforms.
In practice, manufacturing firms use Boomi for EDI exchanges with suppliers. Those setups cut lag in the supply chain and improve operational efficiency since orders and invoices move without delays.
Workato
Workato uses "recipes" to link diverse applications and automate tasks. A recipe starts with a trigger, such as a new lead, and follows with actions like updating a CRM or sending a Slack message. Business users and IT staff have access to connectors for over a thousand data sources, from SaaS apps to on-prem systems.
The built-in error handling keeps jobs reliable, with automatic retries when something fails. Recipes are also features designed for collaboration, since non-technical staff can follow the logic easily, while technical staff can extend it with the SDK.
Activepieces
Activepieces currently offers 425 integrations, called "pieces." The number keeps climbing since new ones are added by both the team and the community.
These pieces cover:
- Snowflake
- Airtable
- WooCommerce
- Motion
- Microsoft Teams
- Stripe
- Google Docs
- HubSpot
- Teamwork
The platform is a single platform that connects these tools without extra layers or heavy setup. You can build a lot of flows in minutes since you have access to a wide range of pre-built connectors.
AI is built directly into the design, so connecting language models or building intelligent workflows feels natural. Developers who need something unique can extend the system with custom pieces, and the open ecosystem supports third-party integrations that go beyond the official catalog.
With the count already at 425 and still expanding, Activepieces continues to grow into one of the most complete options for both simple and advanced automation.
API Management and Governance
Boomi
Boomi offers full lifecycle support: design, publish, version, and retire APIs. It runs API traffic through a secure gateway and gives you a central control plane to watch over everything. That setup helps companies avoid unmanaged endpoints.
Security covers role-based access, encryption, and data masking, so sensitive information is locked down. Policies like throttling or quotas make sure back-end systems don't get overloaded.
Aside from that, you can share APIs through a developer portal, which provides docs and a way for partners to subscribe. Dashboards show live performance, and logs support compliance audits by recording who accessed what and when.
For companies with mixed setups, Boomi enforces policies across multiple gateways, so governance stays consistent even if different vendor gateways are in use.
Workato
Workato allows recipes to act as APIs, or it can expose internal APIs through proxies. The platform uses its gateway to handle routing, authentication, and rate limits. You can also group APIs into collections to simplify access control.
Security options include:
- OAuth
- JWT
- Mutual TLS
With version control, you can move APIs through the development, testing, and production stages. Monitoring tools, on the other hand, show traffic patterns and error rates, while policies manage usage caps.
Activepieces
Activepieces connects apps through APIs. In a visual builder, you create flows by dragging pieces onto a canvas and linking them together.
Each piece represents an app or service, so non-technical users don't need to read API docs or deal with authentication. Developers can go deeper with custom JavaScript or direct HTTP calls when an app isn't already supported.
Governance in Activepieces focuses more on automation projects. Role-based access lets you assign permissions, and the ability to self-host gives companies control over sensitive data.
A unique capability is its support for MCP (Model Context Protocol) servers, which expose pieces as tools callable by AI agents or other clients. This allows natural language triggering and AI-driven orchestration of multi-app workflows, something not commonly found in other platforms.
Workflow Automation and AI Capabilities
Boomi
Boomi employs "flow" to design low-code workflows that run across apps and departments. The drag-and-drop canvas helps technical and non-technical teams link steps without deep coding.
Workflows handle approvals, onboarding, reporting, or CRM updates while pulling directly from Boomi's connector library.
Some agents include suggested mappings, generate starter processes, and even write documentation for new flows. These tools are a knowledge base, so you get guided answers when building.
Companies can also classify sensitive fields and monitor integrations to prevent failures before they happen.
Workato
Workato organizes automation around "recipes," which link triggers to actions. These recipes cover tasks such as:
- Syncing data between Salesforce and NetSuite.
- Routing tickets in ServiceNow.
- Sending alerts in Slack.
Large enterprises typically use Workato, but it also fits straightforward automation needs in small to mid-sized companies. You can launch recipes with a few clicks, and then developers can extend them with custom logic.
AI adds more by suggesting steps, creating draft recipes from natural language, and building chatbots for everyday tasks.
Activepieces
Activepieces allows people to build automations by dragging steps onto a canvas and linking them together.
Simple flows take just a few clicks, while features like loops, branching paths, and human approvals make space for complex workflows that mirror how real teams work. Tables act as a built-in database, so data can be stored, organized, and reused inside those flows.
The agents you make can read an email or pull data from an API, process the content with a model, and then act across connected tools. They make choices based on context, which means the flow doesn't always follow a rigid script. Over time, agents learn from repeated use and improve how tasks get handled.
You also get the AI Copilot that suggests steps from natural language prompts. Some other tools pull structured details from unstructured files or automatically sort content into categories, too.
Taken together, Activepieces offers a system that works for quick automations and larger projects that require intelligence and adaptability.
Support and Community
Boomi
Boomi runs support through its online center, where customers open tickets, use chat, or call in, depending on their plan. Basic access gives articles, email help, and forums. Higher tiers add live chat, phone support, and faster response times for urgent cases.
The Boomi Community, often called "Boomiverse," serves as a hub for users and staff. People trade tips in forums, share implementation patterns, and attend webinars. A full knowledge base covers guides, troubleshooting steps, and role-based training paths.
Professional services extend support for companies that want direct consulting or tailored training. With these layers in place, Boomi balances self-service and paid options to maintain high customer satisfaction across different business sizes.
Workato
Workato uses a mix of ticketing, chat, and customer success managers for support. Enterprise accounts often come with SLAs and dedicated guidance. Live chat through "AssistIQ" makes it easier to get quick answers.
The Workato community is a space where people share recipes, ask questions, and connect with peers. Meanwhile, specialized groups focus on topics like the "Embedded Platform" or the "Automation Institute."
Workato Academy offers interactive courses and certifications, so you can build expertise at your own pace. Logs and run history inside the platform help with debugging, while published guides walk through common problems.
Activepieces
Support feels a bit different with Activepieces compared to the larger, closed platforms. Since it's open source, the first line of help comes from its community.
The Discord server is where most people go, and it's active enough that questions usually get a quick response from either the team or other users. For those who prefer something more structured, the community forum is organized into categories like:
- Announcements
- Tutorials
- Feature requests (old)
- Discussions
- Known issues
- Templates
Old threads stick around, so it doubles as a searchable record of past fixes.
Developers tend to rely on GitHub to report issues or suggest new "pieces." Everything is public, which keeps the process transparent. Higher plans also include email and dedicated support.
Pricing
Boomi
Boomi's cost depends heavily on the size of the project and the mix of features needed. Plans are set up in tiers. Professional includes standard integration features with process orchestration, multiple environments, and the option for enterprise connectors.
Professional Plus adds the ability to API-enable integrations and includes more connections. Enterprise brings advanced user management, high availability, and larger data loads. Enterprise Plus layers in message queuing and further scaling options.
For smaller projects, Boomi also lists a Pay-As-You-Go plan through AWS Marketplace that starts around $99 per month. That option charges based on usage, which makes it easier to test before committing to a full plan.
Workato
Workato does not publish fixed prices. Each customer negotiates based on volume, number of connections, and the feature set required. Larger enterprises, and even mid-sized companies, often pay more because of high usage, advanced security, and expanded automation needs.
Activepieces
Activepieces keeps things simple with two main choices: the free, open-source version you can host yourself, or cloud-hosted plans with flat monthly pricing.
The free Community Edition is self-hosted, so you're in charge of the server, but you get unlimited use without task limits.
On the hosted side, the Free plan covers over a thousand tasks a month and includes AI credits, a couple of flows, and community support. The Plus plan, at $25 a month, unlocks unlimited tasks under fair use, more flows, tables, and email support.
For $150 a month, the Business plan scales things up with 50 flows, 1,000 AI credits, multi-user access, and project features. Larger organizations can customize the Enterprise plan to add dedicated support and tailored resources.
Compared to Boomi or Workato, costs stay predictable because pricing doesn't spike as usage grows. Activepieces gives a flat rate, which is easier to budget and more practical for high-volume automation.
Reach out to sales and see how automation can scale with you!
Simplify How You Connect Everything With Activepieces
Activepieces makes automation easier without forcing you to pick between being "too simple" or "too technical." Since it's open source, the integrations, or "pieces," keep growing through both the core team and community contributions. That means new tools appear faster than in many older systems, and you're not stuck waiting on a vendor's roadmap.
Non-technical folks like that they can just drop pieces into a flow and get work moving quickly. Developers enjoy the freedom of writing custom steps in TypeScript. AI fits naturally into those flows, too.
When you want to keep your data close, you can self-host Activepieces and run it in a network-gapped environment. At the same time, you can lean on the hosted version to save setup time.
In short, Activepieces cuts down repetitive tasks, keeps data safe, and gives you software that adapts to your business needs.
Create your free account and see Activepieces in action!
FAQs About Boomi vs Workato
What are the disadvantages of Boomi?
Boomi can feel expensive for small teams, and handling upgrades or custom work sometimes takes extra effort.
Who are the competitors of Boomi?
Competitors include Workato, MuleSoft, Zapier, Make, Tray.io, and open-source options like Activepieces.
Is Boomi a good ETL tool?
Boomi is often used for ETL, but it isn't always the right iPaaS tool if your focus is only on data pipelines. Dedicated ETL tools may give better depth, though Boomi's ETL features still offer good performance within broader integrations.
What is Workato similar to?
Workato is similar to Boomi since the two platforms both deliver automation and integrations for enterprises, with Workato leaning on recipes and collaboration, and Boomi focusing on data and application integration.
Why is Activepieces better than Boomi and Workato?
Activepieces is better than Boomi and Workato because it combines the key advantages of being open-source, AI-ready, and enterprise-ready. It helps you scale faster, manage complex workflows, and rely on a single platform without overpaying.