Simplify Your Workday: 6 Best Workflow Automation Apps
Too much of your day goes into repetitive work: sending updates, copying data, or checking approvals. It slows your team down and eats into time that could be spent on growth.
Workflow automation apps solve that problem by connecting your tools and handling tasks automatically. They simplify complex processes, reduce manual effort, and make your daily operations run smoothly.
In this article, you’ll learn how workflow automation software works, why it’s becoming essential for modern teams, and which apps can help you build workflows.
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Why Businesses Need Workflow Automation Apps
As companies grow, manual business processes slow everything down. But with workflow automation software, you can automate tasks like assigning tasks, sending invoices, or syncing reports.
Workflow automation apps reduce mistakes, save hours each week, and let you focus on building ideas. Managers also gain more control over operations since automations follow clear, predefined conditions and keep all actions transparent.
Automation further boosts productivity, reduces manual effort, and saves time across departments. By connecting different apps, you can share data instantly and integrate every part of your business workflows inside one app.
It increases efficiency and communication, too, which leads to smoother service delivery. In short, automating business processes makes companies ready to scale without extra work.
6 Best Workflow Automation Software Tools to Try in 2025
These top workflow automation tools in 2025 help you automate repetitive tasks, build workflows, and keep data connected across every app.
1. Activepieces
Activepieces combines automation and AI into one incredibly powerful platform. It’s open source, easy to customize, and built for both individuals and enterprises.
The platform offers over 442 prebuilt integrations, called pieces, and supports everything from marketing automation to AI-powered customer operations. Businesses often use it to automate emails, CRM updates, document generation, and even content creation.
Beyond simple triggers, you can deploy AI agents that think, analyze, and act autonomously across workflows. Developers can also build their own pieces in TypeScript, while others use prebuilt ones to start fast.
It even gives you complete control through self-hosting options and enterprise-ready governance. So, regardless of whether you’re automating a few daily processes or running more complex tasks, Activepieces adapts to fit your needs.
Key Features
- Visual builder – Build workflows using a drag-and-drop interface that’s fast and intuitive.
- AI agents – Add intelligent AI agents that perform dynamic, decision-based automation.
- Custom code support – Extend automations with JavaScript or TypeScript for greater control.
- AI integration – Combine automations with AI for smarter, adaptive processes.
- Enterprise controls – Manage permissions, approvals, and self-hosted environments.
- Human-in-loop – Include approval or delay steps where human input is needed.
- Secure architecture – Maintain data privacy with encryption and security by design.
Integrations
Currently, Activepieces connects to over 442 data integrations. The library of connectors continues to expand, offering complete workflow coverage for teams of any size.
For example, you can integrate with:
- Google Sheets
- Slack
- Microsoft 365
- ClickUp
- Workable
- OpenAI
- ElevenLabs
- HubSpot
- Dust
Activepieces also provides the option for developers to add custom pieces. Overall, these integrations allow you to connect different apps seamlessly while keeping automation smooth and secure.
Use Cases
Activepieces adapts easily to nearly any workflow and business function. Some of the use cases include:
- Marketing teams can automate content creation, social scheduling, and reporting.
- Sales teams can route leads, score prospects, and trigger AI follow-ups.
- HR teams can handle onboarding, scheduling, and document management automatically.
- IT departments can enforce automation for ticketing and performance monitoring.
- Businesses can streamline operations, scale productivity, and eliminate manual repetition.
Pricing
Activepieces offers both cloud-based and self-hosted options. The open-source Community Edition is free, with full control over hosting and unlimited tasks.
Cloud paid plans start with the Free plan that offers 1,000 tasks and 200 AI credits per month. The Plus plan costs $25 monthly, and then the Business plan, priced at $150 per month, includes API access, 50 active flows, and 1,000 AI credits.
Lastly, the Enterprise plan is customizable. It also provides dedicated support, advanced security, and extended team collaboration features.
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2. Jira
Jira manages your work into projects that are easy to track, measure, and improve. Each project contains issues that represent tasks, bugs, or feature requests. Boards display progress visually to let you move items through stages like “To Do,” “In Progress,” and “Done.”
Many teams rely on Jira to automate repetitive tasks and improve consistency. It helps project managers mitigate risks by tracking every issue and milestone across teams.
Scrum and Kanban boards keep work visible, while customizable workflows fit each team’s process. Backlogs hold upcoming work that you can prioritize before starting sprints. Automation rules, on the other hand, can trigger notifications based on predefined conditions.
Reports and dashboards summarize performance, which gives you detailed views of progress and resources. Its reporting options even include comprehensive metrics to track key performance indicators and dive deeper into your overall team performance and project success.
Key Features
- Scrum and Kanban boards – Manage ongoing work, sprints, and progress visually.
- Custom workflows – Adapt workflows to match your processes and transitions.
- Automation rules – Automatically assign issues, send alerts, or change statuses.
- Backlogs and sprints – Organize upcoming work and plan sprint goals.
- Roadmaps and timelines – Visualize project timelines, dependencies, and releases.
- Reports and dashboards – Review productivity and project health with real-time data.
- Permissions and security – Set access levels for users and protect project data.
- Integrations – Connect Jira with Slack, GitHub, and other Atlassian tools.
Pros
- Deep customization for different workflows
- Agile support with Scrum and Kanban options
- Integrations with over 8,000 apps
Cons
- Takes time to master advanced features
- High cost for larger teams
- Limited built-in resource management
Pricing
Jira offers several cloud-based plans. The free plan includes unlimited goals, projects, and 100 automation rule runs per month for up to ten users.
The Standard plan starts at $7.91 per user per month, while the Premium plan costs $14.54 per user per month. Enterprise pricing is custom and includes cross-product analytics, enhanced security, and 99.95% uptime for organizations managing multiple sites.
3. Lindy
Lindy works as an AI-driven assistant builder that automates various business workflows through custom agents. Each “Lindy” acts like a virtual coworker that can schedule meetings, write emails, or manage leads.
The no-code platform lets you describe what you want in plain language, and the system builds the logic behind it. For instance, a marketing team might create an agent that drafts emails and updates a CRM, while HR could set up one that screens resumes and schedules interviews.
Agents respond to events in connected apps like Gmail, Slack, or HubSpot. When a condition is met, Lindy performs the related task automatically.
Each agent runs independently as well, and you can monitor how it performs through analytics and reporting dashboards. Those dashboards allow you to identify delays, optimize business workflows, and allocate resources more effectively.
Key Features
- Agent builder – Create custom AI assistants by typing simple instructions.
- Templates – Start quickly with prebuilt templates for sales, meetings, and support.
- Triggers and conditions – Define actions that start when a certain event occurs.
- Data integrations – Connect with over 3,000 tools for complete workflow coverage.
- Knowledge base – Feed documents into the system so agents can answer questions accurately.
- Collaboration tools – Work together with teammates in shared spaces.
- Automation – Use rules to organize emails, qualify leads, and manage client communication.
Pros
- Template library speeds up setup
- Enterprise-grade security and compliance
- Allows human review for high-value tasks
Cons
- Struggles with highly complex tasks
- Results may vary depending on the setup
- Voice support and global coverage need improvement
Pricing
Lindy’s plans are based on credit usage. The free plan includes 400 credits per month and a 1 million–character knowledge base.
Meanwhile, the Pro plan costs $49.99 per month and raises limits to 5,000 credits, while the Business plan is $199.99 per month with 20,000 credits, expanded features, and access to a dedicated solutions engineer.
They also offer the Enterprise plan, which comes with custom pricing.
4. Workato
Workato connects cloud and on-premise systems so you can manage complex automations without building them from scratch. The workflow inside it, called a recipe, links apps through a series of triggers and actions.
Through the visual builder, non-technical users can drag and drop steps, while developers can extend functionality with custom code. It also uses AI and machine learning to optimize automations and identify errors before they cause slowdowns.
Enterprises typically choose Workato since it integrates Slack, NetSuite, and SAP deeply. The platform further supports real-time updates and can offer two-way sync capabilities between connected systems, which keeps information consistent everywhere.
Key Features
- Recipes – Build automated workflows with triggers and actions between apps.
- Low-code interface – Create automations with drag-and-drop tools or advanced code editing.
- Data transformation – Clean, combine, and format data for accurate results.
- AI and machine learning – Use machine learning and other proprietary tech to improve workflow performance and predict errors.
- API management – Publish and secure APIs to expand system integration.
- Security controls – Protect data through encryption, compliance standards, and audit trails.
- Workbot – Manage workflows directly from Slack or Microsoft Teams.
Pros
- Handles complex, multi-step workflows with ease
- Integrates deeply with enterprise and on-prem systems
- Responsive customer support team
Cons
- Setting up for advanced logic requires training
- Debugging errors can take time
- Platform limits may restrict heavy users
Pricing
Workato doesn’t share its pricing publicly.
5. Trello
Trello organizes your work through a visual layout. For instance, boards act as digital workspaces, lists represent stages of progress, and cards express specific tasks.
Your marketing team, for example, can create a board with lists for “Ideas,” “In Progress,” and “Published,” while your software team can track “Backlog,” “Development,” and “Testing.”
Each Trello card can hold attachments, due dates, checklists, and comments, to keep everything in one place.
Automation runs through “Butler,” Trello’s built-in tool that helps you create simple automations without code. You can set a rule that moves a card to “Done” when a checklist reaches 100% or automatically assigns someone when a task enters “In Progress.”
Integrations called “Power-Ups” link Trello with Google Drive, Slack, or Jira, for smoother workflows and faster updates. Trello has a smooth learning curve, too, so even new users can get started in minutes and stay productive right away.
Key Features
- Boards, lists, and cards – Build a workspace that tracks every stage of a project.
- Butler automation – Set rules to handle repetitive actions like moving cards or sending reminders.
- Power-Ups – Connect Trello with apps such as Google Drive, Slack, and Jira to improve automation capabilities.
- Multiple views – Use timeline, calendar, dashboard, and table views for different perspectives.
- Templates – Access ready-to-use formats for content planning, HR tracking, or IT support.
- Collaboration tools – Mention teammates, add comments, and share updates directly on cards.
Pros
- Visual layout that simplifies planning
- Quick setup and minimal training required
- Flexible structure for different business operations
Cons
- Lacks advanced reporting tools
- Large projects can get cluttered
- No real-time chat option
Pricing
Trello’s free plan supports unlimited cards and up to ten boards per workspace. The Standard plan costs $6 per user per month. The Premium plan is $12.50 per user per month and adds timeline and dashboard views.
The Enterprise plan is $17.50 per user per month (only annual billing available) for a minimum of 50 users and includes enhanced security controls, unlimited workspaces, and centralized permissions for large organizations.
6. Whalesync
Whalesync is a no-code platform for people who want to keep records consistent without writing scripts or managing APIs. You can connect two apps, such as Airtable and Webflow, map their data fields, and let Whalesync handle the rest.
When data changes in one app, it updates automatically in the other. That continuous link keeps databases clean, current, and dependable.
In contrast with general automation software, Whalesync specializes in synchronization. The system uses bi-directional syncing, so updates happen both ways instantly. Once you give access to your connected apps, it manages any conflicts, applies error checks, and runs integration processes behind the scenes.
The setup takes only a few minutes. Just choose apps, map the tables and fields, and start syncing. Whalesync then performs an initial historical update before maintaining real-time data consistency.
Key Features
- True two-way sync – Keeps data identical between connected apps.
- Real-time updates – Syncs every change within seconds across both platforms.
- Simple setup – Uses a clear visual interface that requires no coding.
- Field mapping – Matches fields automatically or through manual mapping.
- Historical sync – Aligns all records during setup to avoid duplicates.
- Error monitoring – Sends alerts if sync issues occur.
- Rich data handling – Supports text, files, and images.
- Automatic API management – Adjusts API traffic limits for consistent performance.
Pros
- Provides instant, dependable two-way sync
- Easy setup for non-technical users
- Supports complex data fields like media and attachments
Cons
- Limited customization for complex filters
- Less suited for large-scale data storage
- Some users report occasional delays
Pricing
Whalesync offers several paid plans with record-based limits. The Personal plan is $5 per month for 250 synced records and includes basic connectors like Airtable and Notion.
The Starter plan costs $20 per month and adds tools such as Google Sheets, Webflow, and Stripe. The Plus plan starts at $40 per month, supporting 1,000 records and connectors like HubSpot and Attio. The Pro plan starts at $200 per month and offers a minimum of 2,000 records.
New users can start with a two-week free trial to test syncing features before committing.
Connect Every App and Build Workflows for Every Task With Activepieces
Activepieces is workflow automation software that brings everything together in a single platform so everybody in your organization can automate without limits. It gives you a user-friendly interface that anyone can learn fast, even without an IT team.
The platform currently supports 442 integrations and continues to grow through community contributions, which offers you more flexibility than many other tools in the market. Meanwhile, developers can write custom pieces in TypeScript for deeper customization.
With Activepieces, you can build flows that post on social media, process leads, or trigger reports with minimal effort.
Its self-hosting option offers top-level privacy and security, so sensitive data never leaves your environment. Then, the visual builder and the AI Copilot feature guide you through building flows from scratch.
Regardless of whether you’re a developer creating advanced integrations or a manager streamlining daily processes, Activepieces adapts to your workflow.
Get started with Activepieces for free and turn every routine task into an automated flow!
FAQs About Workflow Automation Apps
What is the best workflow automation tool?
Activepieces is the best workflow automation tool because it combines AI, an open-source ecosystem, and enterprise-level security in one platform. It supports over 442 integrations right now and encourages innovation through community-built extensions and customizable features.
What are examples of workflow automation?
Examples include automatically sending a welcome email after a customer signs up, syncing sales leads between a CRM and email app, generating reports, and routing approvals to the right team member.
What is a workflow automation tool?
A workflow automation tool is software that performs repetitive business tasks automatically, connecting multiple apps to reduce manual work and improve efficiency.
What program should I use to make a workflow?
Use Activepieces to make a workflow. It offers a no-code builder, AI-powered tools, and open-source customization that fit both small teams and large enterprises.